Digitize your requirement specification
A high-quality specification is the foundation of a successful procurement.
Collaboration enables efficient teamwork
You effectively utilize the time of busy resources.
You ensure the success of critical procurements
Every specification is created according to best practices.
Foundation for high-quality procurements
Efficient requirement specification creates the prerequisites for a functional system architecture.
Digital leap into clear requirement management
All your non-functional requirements neatly categorized, ready to use as project templates. These templates include standard requirements as well as pre-built progress tracking reports and process requirement handling.
Adding functional requirements to the specification is easy. They are assigned to individuals who can find them on their task lists. The writing and processing of requirements are guided by a clear process.
Ready-made, real-time reports provide visibility into the progress and implementation of requirements. All without the need for complex formulas.
Efficiency and opportunities for requirements specification
In ProjectTOP, various different data fields, larger amounts of text, screenshots, and files can be processed. This helps gather high-quality functional requirements even for challenging procurement processes.
Facilitating the collection of functional specifications is aided by mapping the current state, development needs, and the volume of related events for the function before working on the actual requirement that will be sent to the supplier. This information can be provided to potential suppliers to help them better understand the need behind the requirement.
Requirement specification as a part of an information request
The requirement specification can be utilized in dialogue with supplier candidates through ProjectTOP. Interested parties are provided with their own lists of requirements, which are shared with them through a single link.
Supplier candidates can view the requirements and understand the needs behind them. They can comment on the requirements, and based on the dialogue, it’s easy to identify the requirements that require clarification.
ProjectTOP can also be used for evaluating supplier demonstrations.
From requirement specification to request for proposal and achieving high-quality procurement
The requirements are taken from ProjectTOP and attached to the Cloudia/Hilma request for proposal. Supplier responses are brought back to ProjectTOP without losing the previous discussion history with the suppliers.
The responses are clearly in one place, and comparing them is easy. Automatic reporting displays the supplier scores, and the decision-making process is transparent and clear.
Thanks to high-quality requirements, people gain access to the software they need.
Requirement specification as part of an implementation project
When the implementation project begins, you have at your disposal a ready document containing requirements, their justifications, discussions with the supplier, and responses. This can be utilized during the implementation project when the requirements are tested and validated.
Test cases can be created for the requirements, against which the requirement is considered fulfilled. If a requirement is not met, ProjectTOP can be used for requirement correction and related communication with the supplier.
The requirements remain intact as a coherent entity throughout the entire project, from collection to validation. This serves as the backbone throughout the procurement project and helps succeed in every IT procurement.
ProjectTOP and Excel communicate with each other
Requirements can be easily imported into ProjectTOP from existing Excel sheets using the import tool.
Requirements can also be exported from ProjectTOP to Excel, for example, as attachments to a request for proposal. They can also be re-imported, retaining suppliers’ comments and responses for easy reporting.
Trial is the best way to get acquainted with ProjectTOP
- Just fill out the form.
- You will receive the ProjectTOP installation by tomorrow and can start using it. ProjectTOP includes clear instructions, and usage is straightforward.
- When you want to continue using it after the 30-day trial, it’s a seamless process.
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