Reporting

[vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/1″][vc_custom_heading text=”Project and project steering group” use_theme_fonts=”yes”][vc_column_text]Each project is unique. The composition of the development project steering group varies from project to project. But there are certain legalities for reporting to the steering group. Reporting needs to be up-to-date and reliable. In addition, reporting should be easy.[/vc_column_text][/vc_column][/vc_row][vc_row bg_color=”#a2d638″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/1″][vc_custom_heading text=”Roles in the project” use_theme_fonts=”yes”][vc_column_text]

Customer = The purpose of the company’s operations is to generate profits for the owners.
Vendor = The purpose of the company’s operations is to generate profits for the owners.

For this reason, the successful project agreement must be such that both parties aim to get a high-quality project on schedule and in budget.[/vc_column_text][/vc_column][/vc_row][vc_row bg_color=”#ffffff” top_padding=”50″ bottom_padding=”50″][vc_column width=”1/1″][vc_custom_heading text=”Objectives of the Steering Group Parties” use_theme_fonts=”yes”][vc_column_text]The Customer’s Representative wants to ensure that:

The solution to be implemented supports the company’s strategy.
The solution supports business operations.
The legal requirements must be met
The cost of the project is not exceeded
The project will remain within the planned timetable
Resourcing the project is at the right level.

The supplier’s representative wants to ensure that:

The solution to be implemented supports the company’s strategy.
The customer is satisfied and the customer relationship is profitable.
The cost of the supplier is not exceeded. The project return remains planned.
The project’s workload and resources are at the right level.
The project remains on schedule

The Project Manager wants to ensure that:

The steering group, business and stakeholders are happy with the project and its activities.
The project is completed on schedule
The project stays in the budget.
And maybe some personal

[/vc_column_text][/vc_column][/vc_row][vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/1″][vc_custom_heading text=”The steering group report” use_theme_fonts=”yes”][vc_column_text]The Steering Group report must include at least the following information:

How the project has been realized compared to the plan.
Project realized costs compared to budget + forecast.
Change requests + list of things that need a decision.
Risks and problems in a more detailed level
Prove how the project is progressing

[/vc_column_text][/vc_column][/vc_row][vc_row top_padding=”50″ bottom_padding=”50″ class=”green-right-bg”][vc_column width=”1/2″][vc_custom_heading text=”Four field” use_theme_fonts=”yes”][vc_column_text]The Four Field is a great tool to report a comprehensive overview of the project. The ready-configured four field can be found in the ProjectTOP project view.[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”3547″ img_size=”full”][/vc_column][/vc_row][vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/2″][vc_single_image image=”3548″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”How the project is realized compared to the plan.” use_theme_fonts=”yes”][vc_column_text]You’ve probably already read the article: “Real-time reporting”. By using the presented method, reporting to the control group is easy. You can even share the project dashboard with the steering group.

Here are three ways to show the progress of a project.

Gantt view with status and progress percentage.
Project steps and progress.
Estimation of the project compared to the realization.

[/vc_column_text][/vc_column][/vc_row][vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/2″][vc_single_image image=”3549″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_single_image image=”3550″ img_size=”full”][/vc_column][/vc_row][vc_row top_padding=”50″ bottom_padding=”50″][vc_column width=”1/2″][vc_custom_heading text=”Project realized costs compared to budget + forecast.” use_theme_fonts=”yes”][vc_column_text]Project costs are monitored compared to budget and progress rate. Cost monitoring is dependent on the project agreement. Report and monitor issues that are affecting your budget.[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”3551″ img_size=”full”][/vc_column][/vc_row][vc_row top_padding=”50″ bottom_padding=”50″ class=”yellow-left-bg”][vc_column width=”1/2″][vc_single_image image=”3553″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”Change request + list of open issues requiring decision” use_theme_fonts=”yes”][vc_column_text]You’ve likely already read articles about change management. There is a description of how the changes are managed effectively. When you follow the instructions, you can directly view the Projecttop Observatory for issues that need a decision.[/vc_column_text][/vc_column][/vc_row][vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/2″][vc_custom_heading text=”Risk and problem areas in more detail” use_theme_fonts=”yes”][vc_column_text]Once the steering group has been through a clear report, it is easy to go through the situation and it’s time to concentrate on potential problems. They should not start, because otherwise, the focus is only on them.[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”3554″ img_size=”full”][/vc_column][/vc_row][vc_row bg_color=”#f1f1f1″ top_padding=”50″ bottom_padding=”50″][vc_column width=”1/2″][vc_single_image image=”3550″ img_size=”full”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”Forecast for the future and decisions” use_theme_fonts=”yes”][vc_column_text]If the project is on schedule and the work progresses as planned, then the same rhythm will be maintained. If the project is too late, then concrete measures must be taken. It is not enough that we are trying to do it faster. You need to take measures that will help you get the project schedule up to date.[/vc_column_text][/vc_column][/vc_row]

Jyrki Autio